1711 Disposition of Obsolete Case Record Material

1711 Disposition of Obsolete Case Record Material

Destroy any material which is older than 36 months and is not currently in effect on active cases with the following exceptions:

1. The last application which opened the case;
2. For AABD cases converted to SSI (whether open for medical or not), the application and budget in effect for December 1973 must be retained indefinitely;
3. Retain indefinitely all documentation needed to establish current eligibility and payment such as the number of months on assistance, transfer of property penalties, division of assets, etc.
4. Retain indefinitely the screen print of SSDO and copies of all documents used for enumeration purposes.
5. Retain indefinitely all material pertaining to unrecovered overstated eligibility, including all documentation for the amount and cause of the overstated eligibility.
6. Retain indefinitely all material pertaining to verification of the immigration status of aliens.
7. Retain indefinitely all materials pertaining to documentation of common-law marriage or paternity.
8. Retain documentation of any disability decision made by DDS through the next scheduled DDS review.
9. Retain indefinitely all documents used to verify citizenship and identify of the individual.
10. Retain for 60 days hard copy of documents that have been scanned into the electronic storage system.

Material in closed cases may be removed after they have been closed for 36 months except for (1) all material pertaining to unrecovered overstated eligibility, and (2) cases that have a designated period of ineligibility which exceeds the retention period (e.g., transfer of property penalty).