2911 Medicare and Medicare Buy-In - See Policy Memo, 1999-10-07 re: Application of Medicare Premiums to Spenddown
The federal Medicare program provides health insurance coverage to persons who qualify (see 2911.2). Medicare is composed the following parts.
1.
Part A (Hospital Insurance) - Provides coverage of inpatient
hospital care, hospice and home health benefits. Very limited coverage
of skilled nursing facility care is also provided. Part A coverage does
not have a premium for most people.
2.
Part B (Supplemental Medicare Insurance) - Provides coverage
of doctors services, outpatient hospital care. Part B also provides coverage
for other services such as clinical laboratory services, some therapies,
and certain preventative services such as prostate cancer screens and
mammography. All services must be medically necessary. Most people pay
a monthly premium for Part B coverage through a withholding from their
Social Security or Railroad Retirement benefit.
3.
Part C (Medicare Advantage) - Provides coverage under a managed
care model and is only open to people who live in an area of the state
where a plan is offered. Persons receiving Medicare through an Advantage
plan agree to receive services from a contracted network of providers
but may have additional services covered (such as dental) they may also
have an additional premium for coverage.
4.
Part D (Prescription Drug Insurance) - Effective January 1, 2006.
Provides coverage of outpatient prescription drugs. Medicare beneficiaries
will receive Part D coverage through a private plan, known as Prescription
Drug Plan (PDP). A Medicare health plan can
also provide coverage under Part D, Medicare Advantage - Prescription
Drug (MA PD). All plans must offer prescription drugs in specified therapeutic
drug classifications, but the specific formularies may vary. Beneficiaries
eligible to enroll in Part D must do so through the private plan. A monthly
premium is charged to the beneficiary and is collected through a reduction
in the Social Security benefit or paid directly to the PDP. Individuals
who are incarcerated are not entitled to Medicare D.
From June 1, 2004 - December 31, 2005 Medicare beneficiaries have the option to participate in a Medicare Approved Drug Discount Card. These cards, offered through approved sponsors, provide discounts for specified prescription drugs to the holder of the card. An annual enrollment fee is required. Persons receiving prescription drug coverage through Medicaid are not eligible to enroll. In addition, a special $600 credit also called Transitional Assistance is available to persons under 135% of poverty, except for those participating in Medicaid and other specified forms of prescription drug coverage (e.g., TriCare for Life and employer-based coverage).
As part of the Medicaid plan, the state is required to provide Medicare Part B coverage to certain groups of individuals. The state pays the standard premium charge on behalf of each enrolled individual. This is accomplished through the buy-in process. Through this process the state ensures entitled individuals are enrolled in Medicare Part B and Medicaid claims are offset by Medicare payments. The state will also pay the Medicare Part A premium for individuals receiving QMB coverage.
Incorporated into the appropriate application form is a statement of client consent to buy-in and for Medicare benefit payments to be made directly to medical providers. Utilization of Medicare is required if eligible for any medical assistance program (see 2120 for cooperation).
2911.1 Eligibility for Buy-In - Kansas will buy-in individuals who are entitled to Medicare Part B and are enrolled in one or more of the following eligibility groups:
For persons eligible under the medically needy plan only, there is no buy-in coverage unless the spenddown has been met. However, once accreted to buy-in persons with an unmet spenddown will continue on buy-in until the coverage terminates. Medically needy coverage is never to be extended for the sole purpose of protecting buy-in status.
2911.2 Medicare Entitlement and Impact on Medical Assistance Eligibility - Persons entitled to Medicare Part B must enroll in Medicare Part B as a condition of eligibility. Failure to cooperate with the enrollment process will result in ineligibility for assistance. For instances where potential entitlement has been identified, based on item 1 below, medical assistance eligibility continues as long as the individual is cooperating with the enrollment process. If the enrollment process is not successful and ineligibility for Medicare has been established, the agency may assist in the enrollment processes through processes described in item 3 below.
1. The following individuals are eligible
for Medicare Part B:
a. Individuals who are age 65 or over who
have Medicare Part A (Hospital Insurance).
b. All other individuals who are age 65 or
over, who are United States residents, or aliens lawfully admitted for
permanent residence and have resided in the U.S. continuously during the
five years immediately preceding the month they apply for enrollment.
(For the period 6/11/73 through 3/31/76, enrollees did not have to meet
the alien residency requirement).
c. Individuals under age 65 who have been
receiving monthly Social Security disability benefits under Title II or
railroad disability benefits for a certain period of time (usually 24
consecutive months).
d. Individuals who are under age 65 who are
eligible for Medicare Part A (Hospital Insurance) because they have chronic
renal disease.
2. Enrollment of Eligible Individuals Who Were Not Enrolled In Part B: Persons who are entitled must enroll. The State Medicaid program has the authority to enroll recipient in Part B if the individual does not do so on their own. The method of state-enrollment is dependent upon the Part A enrollment status.
a. Persons enrolled in Medicare Part A shall
be enrolled in Medicare Part B through the buy-in process. This process
is automated and does not usually require manual intervention to enroll
the individual. Upon identification of Medicare Part A entitlement through
the EATSS interface, a Part B entitlement date is determined entered in
KEES.. This information is sent to the MMIS where it is processed according
to general Part B buy-in rules. A buy-in accretion request is sent for
the individual. From the buy-in file, CMS identifies the unenrolled individual
and initiates enrollment of the individual in Part B.
b. Persons who are not enrolled in Medicare
A or Medicare Part B but appear to meet eligibility requirements, are
referred to the Social Security Administration for enrollment. If SSA
cannot take an application or if the individual refuses to cooperate,
the following process is taken:
i. The form, HCFA 1610-U2, Public
Assistance Agency Information Request, is sent the appropriate
SSA office. On the form, the worker indicates the form is being sent as
a lead for Medicare B enrollment and a potential Medicare Part B entitlement
date is indicated on the form. SSA will take an application from the beneficiary,
if necessary. The results will be communicated back to the worker initially
sending the 1610.
ii. If the beneficiary cooperates and is eligible for Part B, he will be enrolled and accreted to buy-in. If the beneficiary does not cooperate, the agency is authorized to complete an enrollment application for Medicaid. The beneficiary shall be notified of the agencies action and may request termination of Medicaid coverage if he does not wish to be enrolled in Medicare Part B.
3. The HCFA-4040, Request for Enrollment in Supplemental Medical Insurance, is sent to enroll the Medicaid beneficiary in Medicare Part B. The enrollee does not need to sign the application, the eligibility worker completes the signature block and annotates the form to show the information came from the case record. The following documentation must be submitted with the application:
The completed form and related documentation should be sent to the Social
Security office which services the beneficiary's address.
After SSA establishes a Medicare claim number for the individual's Medicare
record, the individual will be entitled to buy-in. The individual will
be accreted to buy-in once KEES has been updated and a record is sent
to MMIS and eligibility is approved.
2911.3 Buy-In Effective Date - The following establish the effective date of buy-in coverage:
1. The buy-in coverage period is determined
by the calendar month of medical assistance eligibility.
2. For beneficiaries of SSI or State Supplement
or the buy-in coverage period begins the first day of the month that cash
eligibility begins. Buy-in coverage is continuous for an individual who
loses eligibility for SSI or State Supplement, but whose eligibility continues
without interruption.
3. For medical only beneficiaries not QMB
or LMB eligible, or not previously on Kansas buy-in, buy-in coverage begins
the first day of the month following two consecutive months of eligibility
for medical assistance, providing that there is medical eligibility on
the first day of the third month. The first and third months of medical
eligibility do not have to be full months. This also applies to ongoing
recipients.
4. Ongoing medical only recipients who become
entitled to Medicare are eligible for buy-in following two consecutive
months of mutual Medicare entitlement and Medicaid eligibility.
5. For QMB/LMB eligibles, buy-in coverage
(including coverage of Part A premiums) begins the first month of eligibility.
In addition, for QWD eligibles, coverage of Part A premiums is effective
with the month of application.
6. For individuals previously on Kansas buy-in
and whose case is reopened, buy-in coverage begins the first day of the
month of eligibility.
7. State submitted accretions (enrollments)
may be adjusted to a different beginning date by SSA. Such conditions
may be when:
For persons meeting one or more of the above criteria, the earliest possible effective date is used.
2911.4 Buy-In Terminations - Buy-in coverage ends when one of the following occur:
1.
Death - coverage ends on the last day of the month in which the
individual died.
2.
Loss of Entitlement to Medicare Coverage - If an individual is
under age 65 and loses entitlement, buy-in coverage ends on the last day
of the last month for which the individual is entitled to Medicare.
3.
Loss of Medical Assistance Eligibility - If an individual loses
medical assistance eligibility, buy-in coverage ends on the last day of
the last month for which the individual is eligible for medical assistance,
except when an individual goes into spenddown status. In this case, buy-in
coverage continues. Persons who remain covered only under ADAP (see 2694)
after regular medical coverage terminates are also terminated from buy-in.
2911.5 Explanation of Social Security Numbers, Health Insurance Claim (HIC) Number, and Medicare Beneficiary Identifier (MBI) - It is important to distinguish between the beneficiary's Social Security number, Health Insurance Claim (HIC) number, and Medicare Beneficiary Identifier (MBI). The Social Security number is the number assigned to an individual by Social Security and is used throughout a wage earner's lifetime to identify his or her earnings under the Social Security program.
1. Health Insurance Claim (HIC) Number- T1. The HIC number is the Social Security number of the individual on whose earnings Social Security benefits are being paid. The claim number includes an alphanumeric suffix known as the Beneficiary Identification Code (BIC), which designates the type of benefits the individual is receiving (such as wage earner's, spouse, or child's benefits). An example of a HIC number is 501234567D.
The HIC number may be obtained from SSA or RRB, the TBQ interface, BENDEX, TPQY, or SDX records.
In some instances, an individual may be entitled to benefits under both Social Security and RRB. All benefits will be awarded under either the Social Security HIC number or the RRB claim number. Eligibility staff should verify which HIC number to use by contacting the local SSA office.
Occasionally, a HIC number change may occur if an individual becomes entitled to benefits on another Social Security record or when an individual's status on his or her account changes.
2. Medicare Beneficiary Identifier (MBI) – The Medicare Beneficiary Identifier (MBI) is the consumer’s Medicare claim number. It is a unique identifier that has replaced the Health Insurance Claim (HIC) number on Medicare cards to help combat identity theft. The MBI consists of eleven characters, both alphabetic and numeric, and will be used instead of the HIC number on provider transactions. An example of the MBI is 1EG4-TE5-MK73.
The MBI number may be obtained from the beneficiary’s Medicare card, letter of notification of eligibility for Medicare, premium notice, utilization notice (Explanation of Medicare Benefits), or the TBQ interface.
2911.6 Buy-In Process - The buy-in process consists
of two separate file exchanges with the Centers for Medicaid Services
(CMS). The first file is also called the input file and contains a list
of all buy-in actions the state is requesting. This includes requests
for new accretions, deletions as well as changes. It is sent to CMS on
or about the 21st of each month.
The second file is also called the receiving file. It is primarily a response
file to the previously sent input file. CMS will respond to each action
requested by the state. In addition, the receiving file may also contain
changes and other informational messages initiated by CMS. This file is
received on the first Thursday following the first Monday of the month.
Both files use special codes called transaction codes to communicate the
specific action. A list of transaction codes is available online through
the MMIS. Most actions occurring within the Kansas buy-in system are automatic.
However, some actions may be manually entered on the buy-in file.
All Medicare information for an individual is contained on the KEES screen.
This information is collected from BENDEX and TPQY records provided by
SSA as well as information from RRB. The KEES record is transmitted to
the MMIS and is used to initiate buy-in as well as match incoming records
from CMS. Because the information is taken directly from SSA's records,
it is common for the identifying information contained in KEES to differ
from that in the established beneficiary file.
1.
Accretion Requests - Automatic accretion requests are generated
for persons meeting the guidelines of this section and are sent to CMS
on the next input file according the previously noted cycle.
In order for an individual to be accreted to buy-in, the input record sent
much match the following elements on the Medicare master record:
All state-submitted accretions
are screened by SSA to verify Medicare eligibility. In these cases where
eligibility exists, the individual's Medicare eligibility date and the
state buy-in effective date are compared. If the state buy-in date precedes
the individual's Medicare eligibility date, SSA will automatically adjust
the state buy-in date to agree with the Medicare eligibility date.
Note: If an accretion fails to occur when it appears the beneficiary
is entitled to benefits, eligibility staff should verify the accuracy
of the information in KEES with the local SSA office. If the KEES information
is inaccurate, it should be changed to match that contained on SSA's record.
If SSA's record is incorrect, eligibility staff should notify the local
or regional Social Security Office.
The retroactively of the deletion date is limited to two months
from the month in which SSA received the deletion request. For example,
the state submits a deletion action to SSA in 02-03. The deletion
date cannot be earlier than 01-03. If an earlier date is requested
by the state, it is adjusted to 01-03.
2911.7 Part A Buy In - Persons entitled to Medicare Part A by paying a premium and who meet QMB and QWD eligibility criteria must enroll for Part A through Social Security before the state will assume obligation for the premium. For persons who are not currently enrolled, Social Security will conditionally enroll the individual pending a QMB determination by eligibility staff. Persons conditionally enrolled are identified by the presence of a Z-99 code and effective date on the SSA record. The Z-99 date is the earliest possible Medicare Part A entitlement date. People conditionally enrolling after the initial enrollment period must wait until the general Medicare enrollment period of January - March of each year. Part A coverage is effective in July of the enrollment year in these cases.
Part A buy-in cannot occur unless the individual is already on Part B buy-in. It is frequently necessary to manipulate coding of the eligibility file to ensure these requests are properly submitted to CMS to ensure timely buy-in.
2911.8 Refunds - When an individual becomes eligible for medical assistance and has been accreted to buy-in, the individual will receive a refund of any premiums deducted from his or her Social Security check, or paid for personally, since the buy-in effective date. Such a refund of Medicare Part B premiums is not to be considered income when determining eligibility for assistance. Refund checks are usually not received for a period of 90 to 120 days after buy-in coverage is effective.
2911.9 Problem Situations - Situations which may arise which will require contact with the fiscal Agent Buy-in Analyst are:
2911.10 Medicare Prescription Drug Coverage - Part D Medicare prescription drug coverage is considered comprehensive coverage. Although specific formularies may vary, all Prescription Drug Plans (PDPs) or Medicare Advantage - Prescription Drug Plans (MA PDPs) offering coverage must offer a range of drugs in specific therapeutic drug classifications. In addition, plans must provide all or substantially all of the drugs available in certain classifications: antidepressants, antipsychotic, anticonvulsant, antiretrovirals, immunosuppressant and antineoplastics. Plans must have an appeal process in place to ensure the beneficiary receives medically necessary drugs.
A small group of drugs cannot be covered by the Part D plan and include the barbiturates, benzodiazepines, prescription vitamins, medications for weight loss/gain, and over-the counter medications. These are knows as excluded drugs.
Examples: John turns
65 in May 2006. John is notified of Medicare entitlement effective
May 2006 in February. Because John knows about Medicare entitlement
prior to the effective date, the Medicare Part D entitlement is May,
2006.
Betty is determined disabled in July 2006 with an onset date in
2002. Also in this month, she finds out she is retroactively entitled
to Medicare beginning February, 2005. Because the effective date of
entitlement is prior to the current month, Medicare Part D entitlement
is the first day of the month the individual is notified of the approval,
or July 2006.
Persons in an approved PACE plan (see 8300)
will not be enrolled in Medicare Part D as their PACE provider will
be responsible for all prescription medication. Persons in a Medicare
Advantage plan with an approved Part D benefit will receive drug coverage
through the MA PDP plan.
Beneficiaries may elect to initially enroll or change plans only
at certain, designated times. The Initial Enrollment Period (IEP)
for new Medicare beneficiaries is concurrent with the Part B period.
The IEP for Part B is the seven month period that begins three months
before the month an individual meets the eligibility requirements
for Part B and ends three months after the month of eligibility. An
annual open enrollment period occurs from November 15 - December 31.
In addition, plans must offer a Special Enrollment Period for special
situations. Examples include:
Example:
A Medicare beneficiary is approved for full Medicaid on August
17, with coverage beginning June 1. The information on the beneficiary
will be sent to CMS in the September MMA file. Auto enrollment
is retroactive to June 1.
Example:
A person is approved for LMB on June 5, 2006 effective May 1,
2006. This information will be sent on the June file to CMS. CMS
notifies the individual the following month (July) of pending
auto-enrollment to afford them the opportunity to select a plan.
Auto-enrollment is effective September 1, 2006 if the individual
hasn’t already enrolled.
Example:
A person is approved for Subsidy only in September 2006. The next
open enrollment period is the annual election period running November
15 through December 31. Since the period ends December 31, 2006,
auto enrollment is effective January 1, 2007, if the individual
is given adequate time to change plans.
NOTE: Persons enrolled
in a Medicare Supplemental Plan with drug coverage may continue to
receive coverage under this plan, but new enrollees will not be accepted.
In addition, it is highly unlikely that any supplemental plan will
meet the definition of creditable coverage above and the beneficiary
may be subject to a Medicare Part D surcharge if they elect to switch
coverage later. Subsidy will not provide coverage of any expenses
through a supplemental plan.